Project Manager


About ICA:

The Institute of Canadian Archives (ICA)is a social capital building initiative focused on increasing social cohesion through the art of storytelling.

ICA is a volunteer-run registered non-profit committed to enabling Canadians in creating, curating and celebrating digital stories around diversity, intercultural harmony, and pluralism. These stories take the form of reportages, articles, videos as well as personal digital stories. ICA engages diverse young, adult and senior Canadians interested in storytelling by helping them bring their unique perspective to stories. ICA mentors these potential story makers and provides the necessary resources to help them navigate towards their finished stories. These mentorship sessions are conducted through online training sessions and in-person workshop series.

Our most recent project is in collaboration with CSCI & Dixon Hall Community Centre to build capacity of youth and seniors in the art of storytelling. Our Interfaith Picnic last year was attended by over 100 folks from diverse backgrounds.

Project Manager

Purpose of the Role

ICA is going through an exciting time of growth and restructuring. We are seeking two project managers for an exciting new equity tool we’re working on. The tool will be implemented and executed in Toronto in the summer of 2017. The project managers will work in concert with each other and the Executive Director (ED) to plan, direct and coordinate this project. Working closely with ICA’s Founder, the Project Manager will ensure the smooth planning and execution of our new project. Contingent to the execution of the first iteration, the positions can expect an honorarium moving forward.


The project manager will provide leadership on project planning, implementation, execution and evaluation.  Some of the responsibilities include:

  • Work with the ED and the program managers in developing a vision and strategic plan to guide the project
  • Identify, assess, and mitigate any challenges, internal and external issues that affect the project
  • Oversee the planning, implementation, and evaluation of the project deliverables
  • Determine staffing requirements for project management and program delivery
  • Recruit, interview and select volunteers with right passion and skill set to help further the project’s mission
  • Work with ED to prepare a comprehensive budget for 2018
  • Oversee the development and execution of fund-raising plans, and social media
  • Collaborate with Chief Financial Officer to ensure adherence with financial management policies
  • Maintain good working relationships and collaborative arrangements with community groups and funders


  • Inclusion into a wonderful community of change makers from the GTHA
  • Free access to an inclusive, accessible and creative workspace
  • Official organizational support from the Institute for your own creative work! (pending board approval)
  • Gain leadership and facilitation skills
  • As a storytelling non-profit, we are committed to helping you create your stories irrespective of what position you are volunteering for.
  • You receive a free subscription to our executive storytelling package including:
    • Unlimited access to our subscription to a digital media archive of 115,000 studio quality HD videos, titles, onscreen graphics and After Effects templates for personal use
    • Access to unlimited sound downloads, and use of our subscription to royalty-free production music, sound effects, and loops for your personal use
    • Personal account to a fabulous online video editing platform which you can use from your iPhone or Android phone, or even from the comfort of your own home PC.
    • Free access to online storage for all your storytelling project needs


Start date: February 2017
Closing date: Applications reviewed on a rolling basis
Hours/ Contract: Voluntary, 10-12  hours/ week
Location: Home-based. Meetings are flexible and can be conducted in person, over the phone, video chat or by email

You do not need a cover letter to apply for this position. You would require only the following:

1. A 250-word note about why you will be a good fit for the Institute. (hint: Our Facebook page will give you an idea of what kind of stories we work on)
2. A resume highlighting your relevant experience

Email the above two in one pdf document to contact[at]
Subject: Project Manager